Giving you control for jobs and projects ...

Working out exactly what jobs and projects cost you is one of the most time consuming jobs you will be required to do, especially when jobs and projects spread out over many weeks and months and include many different elements and components.

As standard, My.N provides you with the ability to account by departments and cost centres. For those situations where you need to manage on-going jobs and projects, the Job Management option will provide you with a flexible and effective tool to automate much of your current work load, keep control of costs and to accurately assess profitability.

As much of the accounting happens automatically, the system enables you to identify cost issues with jobs very early on and address the situation while you still have options available to you.

The system is highly flexible and is easily customisable, matching the software to your specific business requirement and workflow.

Take a look at the Viewlet to see the system in action




Job Costing Viewlet
Job Costing

Using Time Sheets

Time sheets are used to record and account for labour costs. When a Time Sheet booking is made, one of two things may happen:

> If the booking is made to a job/customer order or work order, the value of the work in progress for that order is increased

> If the booking is made using a Time Sheet Code a charge is booked to the nominal account, department and cost centre specified by the time sheet code

In either case a credit entry needs to be made, and this will be to the credit nominal account defined by the labour code used to make the time sheet booking.

Time sheets can be saved and returned to it later.  When a time sheet is complete, it may be posted using the ‘Post Time Sheet’ button. Time Sheet Codes are used to define the nominal accounts, departments and cost centres that will be used when posting time sheet information.

Production and labour costs

Production and labour costs are used to define costs incurred by Jobs/Customer Orders and Works Orders.

Each cost is assigned a code, description, rate and nominal ledger account code. The rate is used to determine the monetary amount to be added to the cost of a works order (multiplying the rate by the quantity). When a cost is added to a works order, a debit is made to the 'Work in Progress' account. The nominal ledger code determines where to put the credit entry.

Assigning costs to an order

Costs are attributed to a job in one of five ways

> By picking stock and adding it to the order (where an item is not flagged as ‘delivery required’)

> By despatching stock (where an item is flagged as ‘delivery required’)

> By booking the receipt of a purchase order item directly to the job

> By posting timesheets

> By booking labour or production costs to the job

Options at Ordering

Costs assigned to a job are automatically posted to the work in progress account. They will remain there until removed from the order. This can happen in one of four ways

> By billing the customer, causing the order to automatically release accumulated costs.

> By returning a stock item previously booked against the order back into stock.

> By crediting production or labour costs previously booked against the order.

> By manually writing off the balance of an order