Your business reported as you need it

As a fully integrated business package, My.N has a complete suite of financials at its heart. These consist of nominal ledger, cash book, sales and purchase ledgers.

The nominal ledger structure is designed to be flexible, functional and intuitive. It has a multi-layered design with a flexible hierarchical structure that allows you to collate accounts into groups, groups into headings and headings into the four sections.

You can layout your chart of accounts to suit you and to reconfigure as the need arises.

Often, quick access to information can be achieved using the many browse and drill-down features in the system.

A host of standard reports are available which provide commonly required information. All of the system reports are user customisable and for more experienced users, we expose the SQL statements that generate the data. Most of the reports have multiple and detailed selection criteria giving easy access to key information. All of these reports can be exported directly to Word, RTF or PDF.

Ad-hoc and more complex queries can be made using the Interactive SQL Query Screen and the data from these queries can be sent directly to Excel. You will need a rudimentary knowledge of SQL in order to build your own reports but this can be acquired very, very quickly. These ad-hoc reports can be formatted and saved within an additional User Defined Reports option.

You can also use any third party tool that supports ODBC to connect to My.N's database and create your own reports.

Totally independent cost centre, department, site and depot codes allow powerful analysis with additional analysis provided using project and activity based accounting (see below).


 

The nominal and reporting structure
Nominal and Reporting
Viewlet

A Reporting Structure That Suits You

My.N gives you the ability to break your data down for analysis in many ways.

For most companies, breaking any Income or Expense using Departments and Cost Centres would be sufficient. For more complex reporting requirements, each transaction can also have a Site code and a Depot recorded against it. This gives you a broad platform for categorising and analysing information.

In certain circumstances, department and cost centre analysis may not be suitable. This can be when an activity extends over a financial year end, data is flushed out during the year end routines, or when additional analysis is needed in addition to department and cost centres.

In these cases, you are able to associate costs and revenues with an activity plus a nominal code. Activities are grouped together under a Project. The information is then available to be analysed as an activity in its own right or as part of a group of activities under a project.

Managing Fixed Assets

My.N allows you to set up fixed asset categories and to completely automate the process of accounting for fixed assets.

To get fixed assets into the system is easy as they can be purchased using a standard purchase order. Getting them out is also easy as they can be sold on a sales invoice. Any gains and losses are automatically calculated and posted.

Fixed assets are depreciated automatically and a full list of assets, showing the date of purchase, cost, depreciation and net current value may be produced at any time from the standard reports menu.

For unusual situations, such as at initial company set up, fixed assets may also be added or removed using an adjustment facility.

Audit Trails

Each transaction is posted to the ledger in detail. Any general ledger posting can be verified by direct reference to the source document.

Control Accounts

All customer accounts, stock records, financial records, balances, ledgers, stock balances are updated simultaneously

Control accounts are automatically kept in step with the general ledger and the value for stock in the stock system automatically agrees with the general ledger stock account, always!

Period Ends

Month and year end routines are simple, and because of the way transactions are tracked, management reports can be done without closing a period down. Entries can be posted to future periods while a previous period is kept open.

Overriding journals allow posting to closed periods and period end dates for future periods can be changed at any time until a period becomes current.
Additional News Reports

Multi-Currency

My.N was designed as a dual-based, multi-currency package from day one.

What this means is that every transaction is posted in the ledgers in the local currency plus one other. Transactions raised in a third currency have those values posted in the ledgers as well.

My.N provides automatic routines to revalue your sales and purchase ledger balances including the posting of provisions to the relevant accounts.